📆 by @davehappyminion
Sync Calendar Tasks
Extract action items from calendar events and suggest tasks.
1. Scan Recent Events
Using your calendar skill, pull events from the past 7 days:
- Event title
- Event notes/description
- Attendees
- Date and time
2. Extract Action Items
For each event, look for action items in:
Event Notes
Look for keywords:
- "TODO", "Action item", "Follow up"
- "Next steps", "Assigned to"
- Bullet points that start with action verbs
Event Title
Look for deadline indicators:
- "due", "deadline", "submit by"
- "review", "approve", "finalize"
Recurring Meetings
Check if prep is needed:
- 1:1s — prepare talking points
- Team meetings — prepare updates
- Reviews — prepare materials
3. Check Upcoming Deadlines
Using your calendar skill, scan the next 14 days for deadline-like events:
- Events with "due", "deadline", "submit"
- Events with "review", "launch", "release"
- All-day events that might be deadlines
4. Suggest Tasks
For each action item found, suggest a task:
## Suggested Tasks
### From Past Meetings
- [ ] [Action item] — from [Meeting Name] on [Date]
- [ ] Follow up with [Person] about [Topic]
- [ ] Send [Document] to [Person]
### Meeting Prep Needed
- [ ] Prepare for [Upcoming Meeting] on [Date]
- [ ] Review materials for [Meeting] on [Date]
### Upcoming Deadlines
- [ ] [Deadline item] due [Date]
- [ ] Submit [Thing] by [Date]
5. Present Findings
📅 Calendar → Tasks
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📊 SCANNED
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• Events reviewed: 23
• Action items found: 8
• Upcoming deadlines: 3
• Meetings needing prep: 4
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✅ ACTION ITEMS (8)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
From "Team Sync" (Feb 5):
• Send updated roadmap to team
• Review Mike's PR
From "1:1 with Sarah" (Feb 6):
• Follow up on promotion timeline
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
⏰ DEADLINES (3)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• Feb 15 — Q1 planning doc due
• Feb 18 — Performance review submission
• Feb 20 — Project proposal deadline
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📝 PREP NEEDED (4)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• Feb 12 — Board meeting (prepare slides)
• Feb 14 — Client review (prepare demo)
6. Create Tasks (Optional)
Using your task manager skill, offer to create tasks:
- Add to task manager
- Set due dates
- Assign priorities
Notes
- Don't create tasks automatically — present suggestions for the user to approve
- Prioritize items with deadlines
- Flag overdue items prominently
- Run weekly or after busy meeting days
