Process Contacts

Contacts cleanup — deduplicates contacts, flags entries with missing fields, and identifies stale contacts.

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Last updated: April 10, 2026

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Quick Start

Install Command

curl -o ~/.openclaw/workflows/process-contacts.md https://raw.githubusercontent.com/nikilster/clawflows/main/workflows/available/community/process-contacts/WORKFLOW.md

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Process Contacts

Deduplicate contacts, flag missing fields, identify stale entries.

1. Export Contacts

Using your contacts skill, pull all contacts:

Name (first, last)
Email addresses
Phone numbers
Company/organization
Notes

2. Find Duplicates

Look for contacts that share:

Same first + last name
Same email address
Same phone number
Similar names (fuzzy matching)

Group duplicates together for review.

3. Flag Missing Fields

Identify contacts missing key information:

No email address
No phone number
No company/organization
No last name (first name only)
No photo

4. Identify Stale Contacts

Flag contacts that may be outdated:

Company email addresses from companies that no longer exist
Old job titles (if trackable)
Entries with only partial information (just a name, nothing else)
Contacts you haven't interacted with in years

5. Present Findings

📇 Contacts Audit

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
📊 SUMMARY
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• Total contacts: 847
• Duplicate groups: 23
• Missing email: 156
• Missing phone: 203
• Potentially stale: 45

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
👥 DUPLICATES (23 groups)
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
John Smith (3 entries)
  • john@work.com, john@personal.com
  • Recommend: Merge

Jane Doe (2 entries)
  • Same email, different phones
  • Recommend: Merge

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
⚠️ INCOMPLETE
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• 156 contacts have no email
• 45 contacts are name-only

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
🗑️ POTENTIALLY STALE
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
• 12 contacts with defunct company emails
• 33 contacts with minimal info

6. Offer Actions

For each finding, offer:

Merge — Combine duplicate entries
Update — Add missing information
Archive — Move to a "stale" group
Delete — Remove (with confirmation)

Notes

Never delete contacts automatically — only recommend changes
Export a backup before any modifications
Run quarterly for maintenance

Process Contacts

AI Skill Market Insights

Quick Start

Install Command

TEAR & SHARE

Tags

Notion MCP Server

Be Part of the 0+ Developer Community

Process Contacts

1. Export Contacts

2. Find Duplicates

3. Flag Missing Fields

4. Identify Stale Contacts

5. Present Findings

6. Offer Actions

Notes

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